When searching at enterprise security, we generally make reference to and think about firewalls, Invasion Prevention Systems (IPS), Virtual Private Systems (Virtual private network), file encryption and authentication. Whenever we consider securing our data, we consider securing critical servers and databases. Rarely will we consider printers. Vast amounts of money is spent worldwide on security every year, but exactly how much did your business invest in securing their printers this last 12 several weeks? Should you clarified zero, you’d be in the great majority.
Printers came a lengthy way since their prevalent adoption within the late 1970’s and early 1980’s. In older days, each printer was linked to a person system and may only process just one print job at any given time. Today, printers have matured into multi-functional devices that bare little resemblance for their distant origins. Printers these days perform a large number of tasks including, although not restricted to, printing, checking, photocopying, faxing as well as emailing documents. What most users, as well as system, network and security managers don’t realize is exactly what really continues in the printer and just what functionality they really have. Most users still consider the printers of 3 decades ago unintelligent devices that just possess the opportunity to print documents. This view is way taken off the reality.
When discussing printers in the following paragraphs, we’re not only speaking concerning the behemoths the thing is in many large enterprises, but additionally your low-finish multifunctional printers at this point you find common in regular households. Rare could it be to locate a printer, regardless of how small, that just performs the only task of printing. Most, in a very minimum, provide faxing or checking with these come elevated memory needs. Checking a complete document when preparing to print, checking a document to become saved like a PDF or similar file, or checking a document to permit faxing all require the opportunity to buffer the information inside the device. A buffer is essentially an area of memory that enables the storing of temporary data. Printers make use of this buffer to keep an electronic form of the document you’re printing, checking or faxing. With respect to the device, this buffer can vary from the small bit of Ram (RAM) to some Hard Drive such as the type present in your desktop or notebook. In bigger enterprise printers, this buffer isn’t the only memory store within the printer. A bigger, non-volatile memory area is supplied to keep semi-permanent or permanent information. For instance, some printers allow checking of the document and saving it inside the printer like a PDF. The consumer will then connect with the printer as though it were a network drive, or using a web site, and download their document.
Where shall we be choosing all of this? The leakage or thievery of sensitive and private corporate information. Large enterprises might have developed and implemented data retention and destruction policies but rarely do included in this are, or perhaps mention, printers. Companies take a look at hardcopies of documents, CD’s, DVD’s and workstation, laptop and server hard disk drives when developing their data destruction policies. Even though it is obvious they identify hard disk drives as an origin of sensitive information, rarely will they think about the hard disk drives contained inside their printers, when they know of the existence. Printers will also be generally overlooked when security policies, procedures and guidelines are developed and implemented. Very little time, or no, is spent searching at printer security or even the implications of not securing the organization printers. Even more disturbing this becomes whenever you contemplate the most popular kinds of documents that go through printers inside a corporate atmosphere. With respect to the industry or even the department inside the organization, documents can differ from sensitive financial records, personal customer data or detailed network diagrams, to mention a couple of.
To know how sensitive information is leaked using a simple printer towards the outdoors world, it takes an awareness from the corporate atmosphere, security controls within that atmosphere, and also the general flow of knowledge between users, printers and file systems that house restricted data.
Fuji Xerox is the ideal company to choose if you are looking for security printing in your organization. We provide high quality printing solutions that not only authenticate the users but also ensure the efficient use of printing devices and equipment.